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Executive Assistant, Engineering

Scale AI

Scale AI

San Francisco, CA, USA
Posted on Wednesday, April 3, 2024

As we accelerate the development of AI, we’re investing in the growth of our team and looking for an Executive Assistant to support our Engineering leadership. You’ll be a strategic partner who will primarily handle calendars and scheduling for a couple of our busiest leaders along with some additional administrative tasks.

We’re looking for someone who enjoys streamlining hectic days, anticipating and adapting to the needs of our leaders, and thriving in a fast-moving environment.

We value someone who is an extremely strong communicator, self-starter, incredibly organized, flexible, and can maintain strong internal and external relationships in a chaotic environment.

You will:

  • Support 2-3 members of the CTO's engineering leadership team
  • Manage leaders' day-to-day calendars and travel coordination (90%)
  • Act as a primary point of contact for all internal and external stakeholders on matters pertaining to these leaders
  • Champion organization and execution of the leaders' team initiatives and activities (i.e. hackathons, team events, onsite planning, etc.)

Ideally you'd have:

  • BA / BS degree or equivalent work experience
  • Minimum 3-5 years of experience supporting busy leaders in a similar industry
  • Strong raw scheduling and coordination skills
  • Efficient and effective communication skills and ability to interact with internal and external partners
  • Fantastic organizational skills and great follow through on tasks

The base salary range for this full-time position in the locations of San Francisco, New York, or Seattle is $120,000 - $144,000. Compensation packages at Scale include base salary, equity, and benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position, determined by work location and additional factors, including job-related skills, experience, interview performance, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Scale employees are also granted Stock Options that are awarded upon board of director approval. You’ll also receive benefits including, but not limited to: Comprehensive health, dental and vision coverage, retirement benefits, a learning and development stipend, and generous PTO. Additionally, this role may be eligible for additional benefits such as a commuter stipend.

About Us:

At Scale, we believe that the transition from traditional software to AI is one of the most important shifts of our time. Our mission is to make that happen faster across every industry, and our team is transforming how organizations build and deploy AI. Our products power the world's most advanced LLMs, generative models, and computer vision models. We are trusted by generative AI companies such as OpenAI, Meta, and Microsoft, government agencies like the U.S. Army and U.S. Air Force, and enterprises including GM and Accenture. We are expanding our team to accelerate the development of AI applications.

We believe that everyone should be able to bring their whole selves to work, which is why we are proud to be an affirmative action employer and inclusive and equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability status, gender identity or Veteran status.

We are committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. If you need assistance and/or a reasonable accommodation in the application or recruiting process due to a disability, please contact us at Please see the United States Department of Labor's Know Your Rights poster for additional information.

We comply with the United States Department of Labor's Pay Transparency provision.

PLEASE NOTE: We collect, retain and use personal data for our professional business purposes, including notifying you of job opportunities that may be of interest and sharing with our affiliates. We limit the personal data we collect to that which we believe is appropriate and necessary to manage applicants’ needs, provide our services, and comply with applicable laws. Any information we collect in connection with your application will be treated in accordance with our internal policies and programs designed to protect personal data.