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Finance Manager



Accounting & Finance
Philadelphia, PA, USA
Posted on Thursday, March 28, 2024

About Proscia

Pathology is at the center of medicine and is undergoing a profound transformation as the final frontier of digitization in healthcare. We started Proscia to accelerate pathology’s transition from microscope to images, and to use that data to change the way we think about cancer. We can’t change medicine alone. That’s why we’re looking for curious thinkers. Big dreamers. Developers, evangelists, pathologists, and scientists. Exceptional talent to help us use great power for good and advance humankind.

At Proscia, we push the limits of medicine and technology, solving problems the world has never solved before. We build software used by thousands of scientists and pathologists, who work on the front lines of fighting big enemies, like cancer, for patients around the globe. To accelerate our vision, Proscia has raised capital from great investors like Scale Venture Partners, Emerald Development Managers, Hitachi Ventures, Flybridge, and more.

About the Role

Proscia is in search of an experienced and best practices-minded Finance Manager to support our efforts in compliance, efficiency, accuracy, delivering exceptional customer experience and building a data-driven organization. This role will focus on two primary activities. 1) Managing and optimizing Proscia’s accounts receivable activities and 2) managing Proscias sale & use tax registrations and filings. The ideal candidate will possess expertise in navigating our systems to manage these activities in a fast growing company. Join us in shaping the future of our organization!

Responsibilities: What You'll Do

  • Accounts Receivables
    • Work hand in hand with Proscia’s head of finance, accounting partners and occasionally support inquiries from our sales and customer experience teams.
    • Read and comprehend order details in customer contracts and PO’s to generate accurate sales orders in Proscia’s ERP.
    • Develop and implement efficient billing and collection procedures to optimize revenue cycle management
      • Timely and accurate invoice generation based on a range of billing schedules and milestones.
      • Analyze and monitor accounts receivable aging reports, identifying and resolving any discrepancies or issues
      • Manage our collections efforts in coordination with our customer success team.
      • At times, interact with our customers to answer questions or resolve discrepancies.
  • Sales & Use Tax
    • Work within our ERP and tax management software to ensure accurate tax assessments on invoices to customers.
    • Manage customer tax exemption certificate collection and archiving.
    • Work with state agencies to manage Proscia’s sales and use tax registrations
  • Streamline workflow and improve overall financial performance
    • Applying best practices and constantly exploring how we might improve efficiency.
    • Conceptualizing integrations with other billing or collections software, conducting analyses and presenting recommendations.

Qualifications: What We're Seeking

  • Bachelor’s degree
  • Minimum of 5 years of working experience in accounts receivables and or tax.
  • Strong proficiency in Netsuite. Must have at least 3 years of daily experience generating sales orders, invoices and general accounts receivables activities in Netsuite.
  • Strong proficiency in Avalara. Must have at least 2 years of daily experience working with Avalara with administrative functions.
  • Must have at least 2 years of experience setting up and managing sales and use tax registrations in a multitude of states in the United States.
  • VAT, GST exposure and experience in recordkeeping preferred.
  • Strong proficiency in Excel and willingness to work in Google sheets.
  • Excellent organizational and tracking skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
  • Exceptional communication skills, with the ability to effectively collaborate with cross-functional teams.
  • Strong problem-solving abilities and a proactive approach to identifying and addressing operational challenges.
  • Ability to adapt quickly to an exciting and high growth environment and occasionally stay late with the team to meet a deliverable.

Beyond Just Work

As a company in the healthcare field, we want our people to be happy and healthy, in and out of the office. In addition to competitive pay, we ensure everyone on our team is supported with savings, schedule, and insurance options that promote long-term health and personal growth.

Our office environment is designed for creativity and agility: with walls as notepads and couches for collaboration. We’re located in the heart of Philadelphia, with views of the city atop the train station so you can spend your time focusing on what matters most. Yes, we have the free food, gourmet coffee, craft beer, massage chairs, and wellness rooms —but you’ll come for the challenge, the camaraderie, and the opportunity to do bold work.

At Proscia, we don’t just accept differences — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community. Proscia is proud to be an equal opportunity workplace.

Work location: Must live near the Philadelphia area and be willing to come to headquarters 4-5 days a week. The finance team at Proscia is passionate about in-person interactions.